Staples is the worlds largest office products company, the worlds second largest e-tailer and a trusted source of office solutions across more than 26 countries. Our Business to Business department, Advantage, serves offices of all sizes across the globe, from twenty-person organizations to Fortune 500 companies.
When you join Staples as an Executive Assistant (located in Amsterdam) to an ELT member, you will be a liaison between the ELT member and their direct reports. You will be responsible for initiating, preparing, coordinating and following up on administrative duties associated with the executives area of responsibility.
Looking for an exciting position as an Executive assistant? Then join us. Were investing in our future so that we can become the worlds leading multichannel organisation in office supply and that starts by adding talented people (like you) to our rapidly expanding team.
Anticipate needs, takes initiative and prepares daily schedule of meetings and priorities. Maintains calendar and makes all travel arrangements.
Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings. Exercises discretion and independent judgment while fielding telephone calls and emails to determine whether the ELT-member involvement is necessary to support business need of caller.
Prepares and compiles materials for ELT members, including meeting agendas when required. Organizes logistics for all meetings with Direct Reports onsite and offsite including staff meetings and in-person meetings.
Exercises independent judgment and discretion responding to requests, issues, complaints, problems and the other action items in the absence of the ELT member.
Completing special projects and coordination activities issued by ELT-member. (Includes PowerPoint; one off reports; maintaining org charts, etc.)
Establishes and maintains office filing and other record keeping systems, including expenses
MBO or Bachelor Degree with a secretarial background
At least 6 years experience similar experience within an international organisation
Experience as project management
Proficient and advanced Microsoft Office experience including Excel and PowerPoint.
Independent worker that has organisational influence capabilities and sound judgment to make decisions within responsibility area
Strong interpersonal skills to be able to effectively interact with associates at all levels of the company in order to negotiate and ensure the best possible communications outcomes.
Strong planning and organizational skills
Intercultural awareness and sensitivity; commercial spirit
High degree of professionalism and discretion.
Fulltime and flexible in work hours.
Ability to stay focussed in the face of multiple deadlines.
Fluent in English ability to read, write and speak English at a high proficiency level ; any additional languages are an asset.
You will be part of a dynamic company where you can make a difference. We believe in empowering our associates with work that is fast-paced and challenging with lots of opportunities to learn and develop . You will be part of an international team that respects each others values and is committed to make more happen.
How to apply?
Did we get your attention? Apply through the company website by clicking the apply button or visit our career page. For further information regarding the Executive Assistant role, contact Anouk Pinas, at firstname.lastname@example.org Please only use this e-mail for further inquiries and apply through our website.
Staples Solutions is the leading provider of workplace products, services, and solutions to small, mid-sized, and large businesses in Europe. Through our integrated offering, Staples Solutions is the partner of choice to meet the diverse needs of the workplace of today and tomorrow. Headquartered in Amsterdam, we operate in 17 countries in Europe.
Bring your new ideas and help further our success as a leader in our industry.
We kindly ask you to complete the online application and submit your resume in English.