Finance and Economics Management & Business Others
3 - 5 Years
September 13, 2017
Facilities Business Analyst
Looking for talented people
The Facilities Business Analyst manages and facilitates the financial operations and business analysis for the Property, Facilities & Fleet function for Liberty Global’s Central operations while working closely with the Facilities Performance Manager, Fleet Manager, Facilities Financial Administrator, Procurement and Business/Financial Control.
Creating reports to communicate the findings of their analysis to Management by way of financial reporting to include interpretation of variances, identifying risks and opportunities. Additionally, this position will also be the lead in creating, maintain and tracking the Central Property and Facilities Budget on a monthly, quarterly and annual bases (maintain an overview of the spend and PO’s) in conjunction with Finance/Business Control and is responsible for streamlining various financial administrative processes.
The Business Analyst coordinates the collection, analysis and reporting of various vendors and develop non-financial reports to communicate the findings of the analysis to Management. Responsible for KPI development and measuring in order to provide better insight for cost-effective supplier and contract management. This is a support function for the Central Property & Facilities department with strong focus on integration with various departments (Procurement / Finance).
Key Facts and Figures:
The position reports into the Facilities Performance Manager for Liberty Global’s Central operations.
The Central Property & Facilities function is responsible for multiple sites globally, including main offices in Amsterdam, London and Denver (>30k m2, office, technical) Volume of Annual.
Annual volume of purchase Orders +/- 500. Supplier base of approximately 100 vendors, representing 60-70 main contracts.
Liaise with Management and Finance to develop, prepare and finalise the annual budgets for all Central PF&F cost centres.
Tracking the budget on a monthly and quarterly basis.
Create and take ownership of providing various financial reports to ensure better insight on variances (be able to explain the story behind the numbers), highlight issues and recommend gap closure plans. Pro-actively identify the financial risks and opportunities on a monthly basis.
Continuously find smaller and bigger areas of improvement and feed those ideas back to the Performance Manager and the management team
Challenge assumptions, backing up business decisions with data where needed and present reports, findings to management
Monitor the forecasted spend versus budget and the payment status for Central Property & Facilities department.
Ensure that all monthly financial processes are followed – tracking that the required financial input has been completed before financial month end.
Liaise with various departments to maintain and enhance the current financial processes, analytical decision tools and reporting.
Help define SMART KPI’s and metrics that are measurable and closest to overall business/financial performance focusing on the requirements of the business.
Creating and maintaining analysis for vendor performance management by way of monthly, quarterly dashboards and other reports.
Gather and collate (complex) statistical, financial and factual information derived from a variety of sources, integrating diverse information and viewpoints.
Work closely with the Fleet Manager to ensure that regular Global KPI data, Fleet data is gathered in a timely manner to enable creation of informative monthly and quarterly dashboards and reports for Senior Management.
Perform other duties as appropriate or necessary for administration of the department.
Based at Liberty Global office in Schiphol-Rijk, some travel may be required (< 10%)
Knowledge, Skills & Experience:
Hold the relevant professional qualifications (at minimum a bachelor degree) in a Finance related field.
3 – 5 years relevant working experience in a similar position (Business or Financial Analyst).
Ideally demonstrable experience in the Property/Facilities field
Effective communication skills, both written and verbal in English and in Dutch.
Advanced knowledge of Excel and PowerPoint.
Experienced in working with various accounting (ERP) Systems (Oracle, HFM, etc)
Ideally experience with Purchase2Pay processes and relevant software solutions (Coupa,Traveldoo etc.)
Sees the headlines whilst having attention for detail.
Strong team working skills with the ability to work independently.
Strong-relational skills and have the ability to translate figures into clear and practical advice and reports for internal and external stakeholders.
Strong presentation skills
Dynamic and driven personality where challenges result in a constructive manner (willing to deep-dive and look for the underlying causes).
Pro-active and results driven. Shows tenacity in chasing other teams when required
Ability to work to tight deadlines & show flexibility regarding planning & priorities
Performs other duties as appropriate or necessary for the administration of the department.